We all get some nice mails from friends and business associates. Some of these mails have very nice pictures and/or some very relevant information. It is a natural human instinct to want to share this informative or entertaining data with friends and relatives. But as they say, even to madness there should be a method, so there is a right way of forwarding the mails as well. Many a times we get mails that have been around for the last few years. They are full of hundereds of adresses, and details about the long way that they have travelled, with a little message at the end, and many of us just about forward them, or should I rather say, push them ahead along with all the garbage attached. This is neither in good taste nor prudent.
Here are just a few points to remember when you feel like forwarding mails to others:-

(1) When you forward an e-mail, DELETE all of the other addresses that appear in the body of the message (at the top). Highlight them and delete them, backspace them, cut them, or do whatever it is that you can do to delete this stuff. You MUST click the 'Forward' button first to have editing capabilities over the body and headers of the message. If you don't click on 'Forward' first, you won't be able to edit the message at all.

(2) Whenever you send an e-mail to more than one person, do NOT use the To: or Cc: fields for adding e-mail addresses. Always use the BCC: (blind carbon copy) field for listing the e-mail addresses. This is a polite way of going about it . If you don't see your BCC: option click on where it says To: and your address list will appear. Highlight the address and choose BCC: and that's it, it's that easy. You can also click on the contacts list if you have created one, and select the recievers of your mail in the bcc boxes, click on the insert adresses button and it shall be done. When you send to BCC: your message will automatically say 'Undisclosed Recipients' in the 'TO:' field of the people who receive it.

(3) Remove any 'FW :' in the subject line. You can re-name the subject the way you like or rephrase it.

(4) ALWAYS hit your Forward button from the actual e-mail you are reading.

(5) Have you ever got an email that is a petition? It states a position and asks you to add your name and address and than forward it to 10 or 15 people or your entire address book.. The email can be forwarded on and on, and can collect thousands of names and email addresses. Infact the petition is actually worth just a few bucks to a professional spammer because he is in fact more interested in data in shape of the valid names and email addresses contained therein. If you want to support the petition, send it as one of your own personal letters to the intended recipient. That could be more helpful ?

(6) Dont ever get carried away by stuff like, 'Send this email to 10 people and you'll see something great run across your screen.' or, a fortune will come your way or some e-mails even intimidate you by saying that you might be visited by ill luck if you dont forward this mail or get blessings of a deity, baba or some crazy god. Just don't believe in such stuff and do not waste your time and energy on trying to get some good luck by forwarding mails. it does not happen that way.

(7) And finally if you ever feel like forwarding a Virus Alert, or some other alerts about the life on earth coming to an end, reconsider your desire. Most of these mails are junk mails that have been circling the net for years! Any thing you receive in an email, that is doubtful should be promptly trashed and not passed on.
Another thing you must remember doing is delete all rubbish at the bottom of an email , that is advertisement etc. Click on them to get the white squares up, and then hit the delete button - highlight all the other junk and delete that too. …and of course, never forward an e-mail to the person from whom you have received it, even by mistake , though it is forgivable because some times it does happen!!!


Balwant Gurunay, Mba,PgPr.

No comments:

Post a Comment